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CoAdvantage Corporation (the “Company” or “we”) has developed this Privacy Policy out of respect for the privacy of our job applicants. This policy describes the personal information we collect, use, and disclose about individuals who apply for a position of employment. This is also to provide you with notice at or before the point at which we collect personal information from you informing you of what information we collect, how we use it, how long we retain it, and whether we sell it or share it for cross-context behavioral advertising purposes (we don’t by the way).
This Privacy Policy applies only to your interaction with the Company in the capacity of a job applicant. It does not apply to other contexts, including when accessing our website, if you are hired for employment by the Company, and or in the course of our interactions with the employees of our customers (whom we refer to as “worksite employees”). Our Online Privacy Policy describes our data collection and use practices when you visit our public-facing website or engage in transactions with the Company in other capacities (as a client or customer); our Employee Privacy Policyapplies to our collection of data from or about our employees and their family members, dependents, and beneficiaries; and the Worksite Employee Privacy Policyapplies to our collection of data from or about the employees of our customers and their family members, dependents, and beneficiaries in the course of the Company providing Professional Employer Organization (PEO) services to our customers.
When you apply for a position or interact with us regarding potential job openings, we may collect Personal Information from you in a variety of different situations and using a variety of different methods, including, but not limited to, on our website, your mobile device, through email, in physical locations, through written applications, through the mail, and/or over the telephone. Generally, we may collect, and we have in the last 12 months collected, the following categories of personal information from or about job applicants. For each category of information, we identify below the categories of third parties, service providers, and contractors to whom we have disclosed the information in the last 12 months.The examples provided for each category are not intended to be an exhaustive list or an indication of all specific pieces of information we collect from or about you in each category, but rather the examples are to provide you a meaningful understanding of the types of information that may be collected within each category.
| Category | Personal Identifiers |
| Examples | Name, alias, social security number, date of birth, driver’s license or state identification card number. |
| Disclosed in Last 12 Months To |
|
| Retention Period |
If hired, then name will be retained permanently, and the rest will be retained for duration of employment plus 6 years.
If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.
|
| Category | Contact Information |
| Examples | Home, postal or mailing address, email address, home phone number, cell phone number. |
| Disclosed in Last 12 Months To |
|
| Category | Pre-Hire Information |
| Examples | Information provided in your job application or resume, information gathered as part of background screening and reference checks, pre-hire drug test results, information recorded in job interview notes by persons conducting job interviews for the Company, information contained in candidate evaluation records and assessments, information in work product samples you provided, and voluntary disclosures by you, such as protected classifications. |
| Disclosed in Last 12 Months To |
|
| Category | Employment History |
| Examples | Information regarding prior job experience, positions held, and when permitted by applicable law your salary history or expectations. |
| Disclosed in Last 12 Months To |
|
| Category | Education Information |
| Examples | Information from resumes regarding educational history; information obtained from transcripts or records of degrees and vocational certifications obtained. |
| Disclosed in Last 12 Months To |
|
| Category | Inferences |
| Examples | Based on analysis of the personal information collected, we may develop inferences regarding job applicants’ predispositions, behavior, attitudes, intelligence, abilities, and aptitudes for purposes of recruiting and hiring assessments and decisions. |
| Disclosed in Last 12 Months To | None |
Of the above categories of Personal Information, the following are categories of Sensitive Personal Information the Company may collect:
Personal information does not include:
We may collect your personal information from the following sources:
We may disclose your personal information to the following categories of service providers, contractors, or third parties:
We may collect, use, retain, and disclose your personal information for any of the following business purposes:
We do NOT and will not sell your personal information in exchange for monetary or other valuable consideration. We do not share your personal information for cross-context behavioral advertising.
We do NOT and will not use or disclose your sensitive personal information for any purposes that give rise to a right to limit the use or disclosure of your sensitive personal information under the California Consumer Privacy Act (CCPA), if it applies and you are a California resident.
CoAdvantage will retain and use your information for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes, and enforce our agreements. The user account will remain active until responsible contracting company has either disabled the account or termination of service contract with CoAdvantage.
We may use other companies and individuals to perform certain functions on our behalf. Examples include administering e-mail and payroll services. Such parties only have access to the personal information needed to perform these functions and may not use or store the information for any other purpose.
In the event wesell or transfer a particular portion of our business assets, employee information may be one of the business assets transferred as part of the transaction. If substantially all of our assets are acquired, employee information may be transferred as part of the acquisition.
We may disclose specific personal and/or sensitive personal information based on a good faith belief that such disclosure is necessary to comply with or conform to the law or that such disclosure is necessary to protect our employees or the public.
Refer to our Online Privacy Policy for information on our use of cookies on our website.
As we do not accept applications from anyone under the age of 16, we do not knowingly collect or disclose the personal information of job applicants under 16 years of age.
The protection of the information that we collect about employees is of the utmost importance to us and we take every reasonable measure to ensure that protection, including:
This section of the Privacy Policy applies only to California residents. If you are a California resident, you have the following rights pursuant to the California Consumer Privacy (CCPA) as amended by the California Privacy Rights Act (CPRA):
You Can Submit Any of the Above Types of Requests by Any of the Options Below:
How We Will Verify That it is Really You Submitting the Request:
If you are a California resident, when you submit a Right to Know, Right to Access, Right to Delete, or Right to Correct request through one of the methods provided above, we will ask you to provide some information in order to verify your identity and respond to your request. Specifically, we will ask you to verify information that can be used to link your identity to particular information in our possession, which depends on the nature of your relationship and interaction with us.
Responding to your Right to Know, Right to Access, Right to Delete, and Right to Correct Requests
Upon receiving a verifiable request from a California resident, we will confirm receipt of the request no later than 10 business days after receiving it. We endeavor to respond to a verifiable request within forty-five (45) calendar days of its receipt. If we require more time (up to an additional 45 calendar days, or 90 calendar days total from the date we receive your request), we will inform you of the reason and extension period in writing. We will deliver our written response by mail or electronically, at your option. The response we provide will also explain the reasons we cannot comply with a request, if applicable.
We do not charge a fee to process or respond to your verifiable request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.
For a request to correct inaccurate personal information, we will accept, review, and consider any documentation that you provide, and we may require that you provide documentation to rebut our own documentation that the personal information is accurate. You should make a good-faith effort to provide us with all necessarily information at the time that you make the request to correct. We may deny a request to correct if we have a good-faith, reasonable, and documented belief that a request to correct is fraudulent or abusive. If we deny your request to correct, we shall inform you of our decision not to comply and provide an explanation as to why we cannot comply with a request, if applicable.
If You Have an Authorized Agent:
If you are a California resident, you can authorize someone else as an authorized agent who can submit a request on your behalf. To do so, you must either (a) execute a valid, verifiable, and notarized power of attorney, or (b) provide other written, signed authorization that we can then verify. When we receive a request submitted on your behalf by an authorized agent who does not have a power of attorney, that person will be asked to provide written proof that they have your permission to act on your behalf. We will also contact you and ask you for information to verify your own identity directly and not through your authorized agent. We may deny a request from an authorized agent if the agent does not provide your signed permission demonstrating that they have been authorized by you to act on your behalf.
By applying for a position with the Company or submitting any information for purposes of being considered for or inquiring about employment with the Company, you consent to all terms and conditions expressed in this Privacy Policy.
As our services evolve and we perceive the need or desirability of using information collected in other ways, we may from time to time amend this Privacy Policy. We encourage you to check our website frequently to see the current Privacy Policy in effect and any changes that may have been made to them. If we make material changes to this Privacy Policy, we will post the revised Privacy Policy and the revised effective date on this website. Please check back here periodically or contact us at the address listed at the end of this Privacy Policy.
This Policy is in a form that is or will be made accessible to individuals with disabilities.
If you have any questions about this Privacy Policy, please contact us at privacy@CoAdvantage.com or call (800) 868-1016.
**This Policy was last updated May, 2025.